Open role

Executive Assistant to the CEO

Keep the CEO's inbox, calendar, podcast, events, and mail organized so his time goes to clients, the team, and the mission.

All open roles

Reports to: CEO
Status: Full-time employee
Location: Remote (United States)
Compensation: Competitive, commensurate with experience, paid every two weeks, plus benefits including health, dental, vision, 401(k), and an educational allowance
Equipment: Bring your own laptop and setup

The job in 30 seconds

You filter the CEO's email and digital mail, run his calendar, and schedule podcast guests.
You coordinate event logistics for conferences, sponsorships, and speaking engagements.
Fully remote in the US, full time, with health, dental, vision, and 401(k).

About the role

Our CEO's time is the scarcest resource in the company. We are looking for an Executive Assistant who protects it: someone who filters what reaches him, keeps his week running on schedule, and handles the details behind the podcast and our events without being asked twice.

This is a full-time, remote role working directly with the CEO. You will learn how he prioritizes, act on his behalf with good judgment, and turn a busy, changing schedule into a calm, predictable one.

You are a fit if

In plain terms

You can look at a full inbox and know within seconds what needs the CEO, what you can answer, and what can wait.
You confirm the meeting, the time zone, the link, and the agenda before anyone has to ask.
You keep confidential information confidential, every time.
You follow through on small details because you know they are what people remember.

What you will own

Email filtering

Triage the CEO's inbox daily and surface what needs his attention.
Reply to routine requests, and draft responses for his review when needed.
Unsubscribe, filter, and route messages so the inbox stays manageable.

Scheduling and calendar management

Own the CEO's calendar, including client calls, internal meetings, and personal blocks.
Coordinate times across time zones and confirm links, attendees, and agendas.
Protect focus time and resolve conflicts before they happen.

Podcast scheduling

Book podcast guests, send confirmations and prep details, and manage reschedules.
Keep the recording calendar and guest records up to date.

Event coordination

Coordinate logistics for conferences, sponsorships, speaking engagements, and meetings at events.
Manage registrations, travel, lodging, and the schedule for each event.
Keep a clear event calendar so the team knows who is going where.

Digital mail filtering

Review scanned and digital mail, act on routine items, and flag anything important.
Route invoices, notices, and documents to the right person.

General administrative support

Track action items from the CEO's meetings and follow up until they are closed.
Keep contacts, files, and records organized.
Handle other administrative tasks as needed.

Required skills and experience

Experience supporting an executive with email, calendar, and travel or event logistics.
Strong written communication; you will often write on the CEO's behalf.
Excellent organization and follow-through across many small tasks at once.
Sound judgment about priorities, and when to act, ask, or escalate.
Discretion with confidential client, company, and personal information.
Comfort with Google Workspace, video conferencing, and scheduling tools.
Ability to work independently in a remote team, with reliable overlap with US business hours.

Preferred experience

Experience scheduling podcast guests or coordinating media appearances.
Experience with conference, sponsorship, or trade show logistics.
Experience in a cybersecurity, technology, or healthcare company.

Your first 90 days

What success looks like early on, so you know what you are walking into.

1
First 30 days
- Learn the CEO's priorities, preferences, and key contacts.
- Take over calendar management and daily inbox triage.
2
Days 30 to 60
- Own podcast guest scheduling and digital mail handling end to end.
- Coordinate logistics for an upcoming event.
3
Days 60 to 90
- Run the CEO's week with little direction.
- Propose one improvement to how requests reach the CEO.

Tools we use

Google Workspace
Slack
Zoom
Asana
HubSpot

About Blue Goat Cyber

Blue Goat Cyber is a medical device cybersecurity company dedicated to protecting patient lives by securing the technologies that power modern healthcare. We support medical device manufacturers as they build, test, and launch secure devices that meet FDA expectations and operate safely in the real world.

We are a remote, high-trust, high-ownership team that values clear communication, rigorous thinking, proactive problem solving, continuous learning, and attention to critical details. We expect every team member to own their work, communicate clearly, and support the mission without ego.

Before you apply

The terms every person here works under. Read them now rather than at offer stage, along with our core values and the honest list of who this is not for. See also what excellence looks like here, the eight standards we hire against.

Work authorization

You must be authorized to work in the United States. We do not sponsor visas for these roles.
All roles are performed from within the United States.

Confidentiality and NDA

You will sign a mutual nondisclosure agreement before you see any client material, and client-specific NDAs where a client requires one.
You will see unreleased device designs, firmware, source code, vulnerabilities, and submission content. None of it is yours to discuss, publish, screenshot, or reference, during or after the engagement.
Client material stays in company systems. No personal cloud storage, personal email, personal repositories, or unvetted AI tools.
Anything we publish that draws on client work is anonymized and cleared with the client first.

How we expect you to use AI

Use AI every day if it helps, on the company ChatGPT and Claude accounts we provide, and keep client material inside them: firmware, source code, submission documents, findings, and client names never go anywhere else.
You own the accuracy of anything you send out, because models get recognition numbers, clause references, and test conclusions wrong in ways that read perfectly well. The full policy is in the careers FAQ.

Security and background

Offers are contingent on a background check and on reference checks.
You will use company-required security controls on any device that touches client data, including full-disk encryption, screen lock, and our password manager and multi-factor authentication.
Report a suspected compromise or data exposure immediately. We treat honest, fast reporting as the right behavior, not a fault.
Some client engagements require additional screening or training before you can be assigned.

Equal opportunity

Blue Goat Cyber is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.
If you need an accommodation at any point in the hiring process, tell us and we will arrange it.

Apply

Send your resume, any links to your work, and a short note about why this role fits. It takes a few minutes and a real person on our team reads every application.

Apply for this role Or apply by email

If you do not hear back within two weeks, we have decided not to move forward for now. We keep applications on file for future openings.